Training Retreat Terms & Conditions
Effective date: June 2023
Booking Conditions
Please take the time to read and understand the conditions of booking a trip with Petra Erving and Aftercare Academy
Deposits
A non-refundable deposit of £399 is required for your booking to be confirmed. If your booking is made within 30 days of the retreat start date, then the full amount is payable at the time of booking which includes your non-refundable deposit.
Payments
50% of the total amount is due 90 days before the start of the retreat date.
Payment of the balance of the trip is due 30 days prior to the retreat start date unless otherwise noted. If the balance is not paid on or before the due date we reserve the right to treat your booking as cancelled.
If you would like to pay via an instalment plan, you must inform the Retreat leader Petra Erving within 7 days of paying your deposit.
All retreat prices are quoted in GBP.
Petra Erving, Aftercare Academy or Jan Trewartha are not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds in another currency.
Passport And Visa
You must carry a valid passport and have obtained all of the appropriate visas, permits and certificates for the countries in which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas, permits and certificates for your trip. Petra Erving, Aftercare Academy or Jan Trewartha are not responsible if you are refused entry to a country because you lack the correct passport, visa or other travel documentation.
Airfare
Retreats do not include national or international airfare. We strongly recommend you wait until the trip is confirmed to run before booking airfare or making any non-refundable travel arrangements.
Travel Insurance
Travel insurance is recommended for all travelers, and if purchased, should be taken out at the time of booking. Your travel insurance should provide cover against personal accident, death, medical expenses and emergency repatriation with all recommended minimum coverage of £200,000 GBP. I strongly recommend it cover cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay, illness preventing your trip or inconvenience.
Right To Refuse Service
Petra Erving, Aftercare Academy and Jan Trewartha and the retreat organizers reserve the right to accept, decline, or retain any person as a participant at the Retreat at any time without liability and without any obligation to pay a refund or any other amount whatsoever. The Retreat Organizers take no responsibility or liability for any participant who leaves the Retreat prior to its conclusion or for any activity undertaken by any participant that is not included on the Schedule of Events or other itinerary.
Cancellation Due To Retreat Booking Numbers
Petra Erving, Aftercare Academy and Jan Trewartha reserves the right to cancel any retreat prior to departure in the event that there are too few people booked in which case you will be given a full refund of any and all payments made. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa and passport fees and expenses, flights, flight cancellation and reservation fees, and vaccination costs). Again Petra Erving, Aftercare Academy and Jan Trewartha recommends that you purchase travel insurance.
Changes
Petra Erving, Aftercare Academy and Jan Trewartha reserves the right to make changes to any aspect of the retreat if, in the absolute discretion of Petra Erving, Aftercare Academy and Jan Trewartha, it is necessary to do so due to conditions that may be hazardous or dangerous or due to any other adverse or threatening conditions such as weather, political, military, terrorist or otherwise or for any other reason considered necessary by Petra Erving, Aftercare Academy and Jan Trewartha.
Petra Erving and the Aftercare Academy reserves the right to make changes to the schedule of training. If any changes take place, the student will be informed via email.
Cancellations By Participant
If you as a retreat participator has to cancel a retreat for any reason, including but not limited to bad weather, natural disasters, acts of terrorism, flight delays or cancellations, illness, health conditions, medical or personal or family or work emergencies or change of mind, the policy is as follows:
- £399 deposit will not be refunded.
- If you cancel more than 90 days in advance of retreat start date, a full refund, minus non-refundable deposit will be given.
- If you cancel within 60 days of the retreat start date, a 50% refund minus non-refundable deposit will be given.
- If you cancel with 30 days or less of the retreat start date, no refund will be given.
- If the participant has to leave prior to its conclusion, refunds will not be made for the unused portion of the trip. No refunds will be made for any excursion, meal, yoga class or workshop or other activity that the participant misses or decides not to participate in for any reason.
Cancellation By Petra Erving, Aftercare Academy or Jan Trewartha
Petra Erving, Aftercare Academy and Jan Trewartha also reserves, in their absolute discretion, the right to cancel any retreat due to any material change in any government travel warning or advisory. In this event, we will do all we can to transfer any payments you may have made to a future retreat with Aftercare Academy. If we cannot offer you an alternative date, your investment will be refunded.
Force Majeure
If Petra Erving, Aftercare Academy and Jan Trewartha are prevented from performing any of their obligations under this Agreement by acts of God, strikes, trade disputes, fire, weather, breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party or for any other cause whatsoever outside Petra Erving, Aftercare Academy and Jan Trewartha's reasonable control, Petra Erving, Aftercare Academy and Jan Trewartha will be under no liability whatsoever to you and may either cancel or postpone the retreat.
FOREIGN TRAVEL WAIVER
I acknowledge that travel to foreign countries may involve many risks not known to me, Petra Erving, Aftercare Academy and Jan Trewartha representatives, agents, or anyone else attending or participating in a Retreat or other Program. These risks may not be reasonably foreseeable at this time or at the time of the Retreat or Program in which I participate, and may not normally be associated with travel. I knowingly and voluntarily agree to assume any and all risks associated with such travel.
ASSUMPTION OF RISK
I am aware of and hereby acknowledge the inherent risks associated with Retreat or Program activities, including, but not limited to, the risks associated with treatment skills taught, additional activities and experiences, mountain or nature excursions, hiking, swimming, foreign travel, and any other activities associated with the Retreat or Program I am attending. I am aware of the risks of injury, death, and property damage that may result from, among other causes, the acts or omissions of Petra Erving, Aftercare Academy and Jan Trewartha and their owners, operators, officers, employees, independent contractors, representatives, and/or agents. I further assume all risks associated with my participation in the Retreat or Program including, without limitation, the risk of negligent or intentional acts or omissions or theft by other participants or third parties, and the risk of injury caused by the condition of any property, facilities or equipment used during the Retreat or Program.
RELEASE OF LIABILITY
I, in exchange for £100 (included in the total payment for the Retreat or Program), voluntarily and while realizing the full legal significance of my action, waive and release, on behalf of myself, my heirs and my estate, all claims of whatever nature against Petra Erving, Aftercare Academy and Jan Trewartha and their owners, operators, officers, employees, independent contractors, representatives, and/or agents including, but not limited to, claims of any injury, loss, damage, accident, delay, irregularity or expense caused by strikes, war, weather, sickness, quarantine, government restrictions, or arising from any act or omission of any steamship, airline, railroad, bus company, hotel, restaurant, school or university, firm, agency or individual, or for any other cause whatsoever arising out of, resulting from or in connection with the Retreat or Program.
INDEMNIFICATION AND HOLD HARMLESS
It is expressly understood and agreed that Petra Erving, Aftercare Academy and Jan Trewartha are not providing personal chaperones or supervision with respect to this Retreat or Program and that I am responsible for my individual conduct, health and safety at all times. I agree to defend, indemnify and hold harmless Petra Erving, Aftercare Academy and Jan Trewartha and their owners, operators, officers, employees, independent contractors, representatives, and/or agents for any and all demands, costs, losses, expenses, claims, recoveries, judgments and liabilities (including attorneys’ fees) of any nature arising out of, or in consequence of, my acts, words, conduct, etc. in any way connected with my participation in the Retreat or Program including, but not limited to, damage to property, any injuries or death sustained by any person(s).
MODIFICATION OF PROGRAM
I understand that the remoteness of the destination, local custom, political upheaval or other political issues and/or prevailing weather conditions may cause minor inconvenience or modification to portions of the Retreat or Program. Petra Erving, Aftercare Academy and Jan Trewartha, reserves the right to modify and/or cancel any tour arrangements due to reasonable circumstances.
TRAVEL DOCUMENTS AND INSURANCE
I understand that it is my responsibility to ensure that all necessary travel documents such as passports (at least six (6) months prior to expiration date), visas, and relevant qualifications (if applicable) are obtained and are valid.
I understand that Petra Erving, Aftercare Academy and Jan Trewartha reserves the right to require travel insurance for any Retreat or Program and further recommends travel insurance for all Retreats or Programs. Obtaining travel insurance is my responsibility and Petra Erving, Aftercare Academy and Jan Trewartha is not liable for any damages arising from my failure to obtain travel insurance.
REPRESENTATION OF GOOD HEALTH
I am in good health, have no physical conditions that affect my ability to travel and/or participate in any of the activities involved in this Retreat or Program, and I have not been advised otherwise by a medical practitioner. I acknowledge that Petra Erving, Aftercare Academy and Jan Trewartha, is in no way responsible for any costs related to my medical care.
CHOICE OF LAW; VENUE
This Waiver shall be governed by the laws of Northern Ireland and Great Britain. The parties agree that any lawsuit brought to enforce the terms of this Waiver and/or to recover any alleged damages arising from this Waiver or from participation in a Retreat or Program must be filed in the County Court, Belfast, Northern Ireland and each of the parties consents to the jurisdiction of such court (and of the appropriate appellate courts) in any such action or proceeding and waives any objection to such venue.
BROAD CONSTRUCTION;
This Waiver is a legally binding agreement and will be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.
ENFORCEABILITY
If any provision of this Waiver is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Waiver shall remain in full force and effect and shall in no way be impaired.
KNOWING AND VOLUNTARY EXECUTION
I acknowledge that I have carefully read this Waiver, understand its contents, and understand that this Waiver includes a release of liability and an assumption of the risk. I acknowledge that Petra Erving, Aftercare Academy and Jan Trewartha, is materially relying on this waiver and is allowing you to engage in activities including but not limited to treatment skills, additional activities and experiences, and mountain nature excursions, etc.
USE OF PICTURES AND VIDEOS
Petra Erving, Aftercare Academy and Jan Trewartha may use any pictures or videos taken of participants during the Retreat or Program. This includes digital images which may be posted on our website. By participating in any Petra Erving, Aftercare Academy and Jan Trewartha Retreat or Program, I agree that I am consenting to the use of my image or likeness by Petra Erving, Aftercare Academy and Jan Trewartha for any purpose, including but not limited to electronic and printed promotional material.
DISCLOSURE OF PERTINENT INFORMATION
It is essential that any pertinent information, including any social, emotional or physical problems that might limit your active participation in Petra Erving, Aftercare Academy and Jan Trewartha programs be discussed with the directors prior to acceptance and attendance in a Retreat or Program. We want this to be a successful experience for the participant and Petra Erving, Aftercare Academy and Jan Trewartha
Contact Us
If you have any questions, concerns or complaints about this Training Retreat please contact us:
- By email: [email protected]
- By visiting this page on our website: https://www.petraerving.com/contact
- By phone number: +44 7762 386896 or +34 711 054 555
